D3 Search is actively seeking a temp-to-hire Administrative Coordinator for a distinguished & renowned hospital/healthcare facility (corporate legal dept.) based in East Hollywood (90027).
Position Title:
Administrative Coordinator
- Note: This is a temp-to-hire role within the hospital's corporate legal department.
Location/Map:
This full-time, temp-to-hire Administrative Coordinator position will be located in the hospital's corporate legal dept. located in Los Angeles, CA (East Hollywood | 90027).
Employment Status:
- Temp-to-hire opportunity. Temp-to-hire duration is around 90 days.
- Position is fully on-site (Monday - Friday).
Position Summary:
The Administrative Coordinator is responsible for providing project coordination for a broad range of assignments specific to department needs.
- Will perform administrative duties for the department using discretion, interpretation, critical thinking, and independent judgment.
- Activities include assisting with document/presentation creation, meeting scheduling, generating, and distributing reports, invoices, and expense processing, and assisting in projects at the direction of management.
- Responsible for gathering, organizing, and maintaining required department information, documentation, and reports.
- Provide support to ongoing projects and will help track specific aspects of the project.
- Will assist in process improvement and quality assurance programs.
Essential Functions & Position Duties:
- Performs administrative duties according to the needs of the specific department
- Responsibilities will include but are not limited to composing correspondence, meeting scheduling, creating reports, and writing meeting minutes, spreadsheets, dashboards, charts, and graphs.
- Produces information and assembles reports by gathering and analyzing data, editing, transcribing, formatting, inputting, copying, and transmitting text, data, and graphics.
- Develops, organizes, and maintains records and files.
- Maintains tracking and reporting and database management systems to provide information to the department.
- Provides administrative support for department projects and programs.
- Act as the point of contact and communicate project status to all participants; monitor project progress and be the front-line for all issues that arise-redirect all other concerns to the correct person.
- Provides assistance with monitoring budgets and resources for the department and specific programs and projects, including maintaining comprehensive project documentation for tracking purposes that relate to the project.
- Assists with departmental recruitment coordination including travel arrangements, arranging tours, catering, and conference arrangements.
- Coordinates schedules, meetings, and appointments.
- Greets office visitors.
- Schedules meeting rooms, and arranges for audiovisual equipment, catering, and other items as needed.
- Orders and maintains office and other department supplies.
- Maintains control of purchase orders, and records of supplies and equipment ordered and received.
- Processes supply invoices for payment.
- Provide facilities support including IT assistance, mailing packages/correspondence to external parties. Identifies opportunities for process improvement.
- Performs other duties as assigned.
Qualifications:
- Multi-tasking, detail-oriented, communication, planning, organizing, presentation, conceptual thinking, building partnerships, results-orientation, managing resources, research and analysis, project management, and time management.
- Preferred: 2+ years of administrative coordination experience in healthcare environment, office management experience, database management.
Hourly Pay Rate:
Up to $30.00/hr. | DOE/DOQ
If interested in this full-time, temp-to-hire Administrative Coordinator role with this renowned hospital (corporate legal dept.) situated in Los Angeles, CA (90027), and you meet the above qualifications/requirements, please contact the following D3 rep.:
Domenic Ferrante | 📌D3 Search
📬 domenic@d3search.com | 📡 www.d3search.com
D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
